Walkthrough 2: E-Mail, Calendar, and Contacts

Connect Your Office 365 E-Mail to Your Outlook Desktop Application

Microsoft designed Office 365 to work with the functionality of your desktop version of Outlook e-mail, calendar, and contacts. You can set up your Office 365 e-mail to be accessed through your Microsoft Outlook 2007 SP2 or 2010 desktop application or through Microsoft Outlook 2011 for Mac, or Microsoft Entourage 2008 for Mac, Enhanced Web Services edition [need to verify these product names].

1.       In Outlook 2010, open the File tab and click on the Add Account button.

2.       This opens the Add New Account dialog box.

3.       Enter your e-mail address and password, and click on Next. When the account is done auto-configuring, click on Finish.

Set Up and Access E-Mail, Calendar and Contacts on a Mobile Device

Office 365 gives you anywhere access to your e-mail, important documents, contacts, and calendar on nearly any device — including iPhone, Android, BlackBerry, and Windows Mobile phones. Office 365 also automatically updates your e-mail, calendar, and contacts across supported devices. For assistance, read the help article Use email on your mobile phone.

Access and Send E-Mail Through Outlook and Outlook Web App

Microsoft Outlook Web App is a Web-based version of Outlook that provides the familiar, rich functionality and experience you are accustomed to from the desktop version of Microsoft Outlook. If you are limited by low bandwidth, Outlook Web App is optimized so it minimizes data and bandwidth use. Cross-browser support for Safari, Firefox, Chrome and Internet Explorer ensures that wherever you are connected to the Internet — at home, at the office or on the road — you can access your e-mail once you’ve followed the steps above to add your account.

Log in to Office 365 and click on Outlook at the top of the screen to access Outlook Web App or launch your Outlook desktop application.

Share Calendars Through Outlook or Outlook Web App and Send a Meeting Request

Sharing calendars with colleagues makes scheduling easier with the ability to see colleagues’ availability from your Outlook calendar. When you set up a meeting request in Outlook or Outlook Web App, you can use the calendar to see your schedule and to find times that your colleagues are available as well. You can choose to share only whether you are available or not, or the details of your calendar appointments. You can send a meeting request to anyone, including those outside of your organization, but you won't see that person’s free/busy information unless he or she is using Microsoft Exchange and has shared their calendar with you. 

In Outlook or Outlook Web App, create a new meeting request. You will be able to view the calendars of any users that you have created in Office 365 by adding them to the meeting request and clicking on 

Scheduling Assistant.